E-invoices

Finpilo receives structured e-invoices — the XML invoice format that is becoming standard across the EU and will be mandatory for Latvian businesses. An e-invoice carries all invoice data in a machine-readable form, so Finpilo reads it exactly as the sender wrote it. There is no scanning step and nothing to correct: the numbers, dates, and parties on the document are the sender's own data.

E-invoicing must be enabled for your workspace. Contact support if you don't see it.

What Finpilo accepts

• E-invoice XML files — invoices in the European e-invoicing standard (EN 16931), including Peppol and XRechnung invoices. These usually arrive as .xml files.
• Hybrid PDF invoices (Factur-X / ZUGFeRD) — PDF invoices with the e-invoice data embedded inside. They look like normal PDFs; Finpilo detects the embedded data automatically and uses it instead of scanning the PDF.
• All regular formats (PDF, JPG, PNG) keep working exactly as before.

How e-invoices come in

E-invoices arrive the same two ways as any other document:

• Manual upload — click Upload Documents on the Documents page and add the XML file, the same as a PDF.
• Email forwarding — send or forward the e-invoice to your entity's Finpilo email address. Both a bare XML attachment and a hybrid PDF work.

What happens after

The invoice is processed within seconds and appears with all fields filled: number, dates, supplier and buyer details, bank accounts, line items, VAT breakdown, and totals. Dimensions (cost centres, accounts, VAT codes) are not part of the e-invoice standard, so Finpilo still suggests them for you, the same way it does for scanned documents — review and adjust them as usual.

If the same invoice arrives twice — for example once by email and once as an upload — Finpilo flags the potential duplicate on the document.

Viewing an e-invoice

Open the document as usual. The preview panel shows tabs when more than one view is available:

• Invoice — a clean invoice page drawn from the e-invoice data itself.
• PDF — the human-readable PDF copy, when the sender included one inside the e-invoice.

Any supporting documents the sender embedded (for example a detailed cost breakdown) appear as extra tabs and can be downloaded from the ⋮ menu, next to Download original for the XML file itself. The original XML is always kept unchanged — it is the legally significant document.

When a file can't be read

• An XML file that is not an e-invoice (for example a bank export) is rejected with a clear message — nothing is guessed.
• A damaged e-invoice file ends in Failed status with the reason shown on the document.